Sunday 3 July 2011

Personal Time Management 4 - How do you make Lists?

Time management in business or employment may be highly sophisticated but critical path analysis, PERT, and methodology is often based on lists of tasks and/or events. In this post personal time management and the use of lists is explored.






  • Time Audits: Looking at your expenditure of time during a normal week - the last 168 hours - may be rewarding. Periods of time of may be divided intothe following: a) Sleep; b) Personal hygiene; c) Meals; d) Domestic - planned "work" and routine "chores"; e) Planned job-seeking; f) Travel; g) Planned leisure h) Time filler-ing - unplanned time usage - TV watching, dozing, etc. The importance of analysing the time audit is in revealing how much time was spent on achieving you objectives or targets for leisure, job-seeking and other planned activities.



  • To-do's List: For each day prepare a list of projects, tasks, jobs and other activities which you intend to complete. Large projects may be broken down into smaller tasks and spread over several days or weeks etc.



  • Caution List: A digital or hardcopy reminder or warning system in the form of a "diary" with a list of all the important long-term dates, eg renewal of passport, car insurance, MOT, health check-ups, etc. It may span say, 10 years!



  • Executor's File: A folder of all important documents your executor will need to obtain probate and administer your estate. It is likely to contain your Will, insurances, evidence of investments and holdings of property, etc.



  • List(s) for Event(s): Different events and trips you make will usually require different sets of belongings, documents and pre-events activities etc. Make a list for each kind of event. A holiday in the UK will be similar to one in say, France but will have marked differences, eg the latter requires a passport, euros and EU health card. By way of example - an American family member has a "recreational vehicle" (RV) checklist of about five pages and a pre-travel check which takes about two hours!

Again, your use of lists may not be as comprehensive as suggested here - just use or develop from the above as your life-style requires!

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